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The following sections provide menu by menu descriptions of functionality. Familiarizing yourself with these menus will help you understand what EMSWeb can do for you and which part of the system can help you accomplish your task.

The Home Main Menu is the default view when you first log in. There are 9 submenus beneath it, but this number may vary depending on your permissions and whether an Organization Administrator has created additional custom content pages. The following paragraphs review the basic functions found within each submenu link.

Homepage:

This view defaults to your organization’s custom content page located in the function link named Introduction. Hovering over Homepage reveals the function links, which are all custom content pages controlled at various organizational levels. For example, the Navy Bulletin is a custom content page controlled by the Navy level administrator and is used to share important information with all Navy personnel using EMSWeb.

Tasks:

The Tasks submenu is the central location where you can access all of your scheduled items. Here is where all of your assigned general tasks, inspections/checklists, and milestones are stored. This is where you can create general tasks for yourself and others within your assigned organization and relate alerts and documents to those tasks. General tasks are used for critical types of tasks that do not require a checklist (e.g., permit reissue date). Tasks that require checklists (e.g., inspections, compliance audits) or are part of a POAM are created elsewhere in the system, but when submitted, all appear in the Tasks grid.

The Tasks grid is designed to allow even a Default user (with the lowest permissions) access to an inspection checklist or a milestone without having access to the Audits/Inspections main menu. Milestones are tasks within POAMs that can be related to an O&T or a finding. Managers can assign different milestones within a single POAM to different personnel at their assigned organization.

The assigned users receive emails notifying them of their new scheduled item. They can access the item via their Tasks grid and work towards completing their milestones, which eventually completes the related POAM.

Messages:

System alerts and notifications sent to you are stored in the Messages grid. All system alerts and notifications are also sent to the email address associated with your user account. You can also create an original message and send it to another user within your organization.

Executive Summary:

The Executive Summary submenu is where installations can summarize important information to command personnel using a custom content page. Only users assigned "Program and Media Manager” permissions and higher can view this submenu link. The following is an example of how the Executive Summary can be utilized: If your installation’s media managers provide monthly reports (in a Word document) summarizing important events occurring within their program, a custom content page can be designed to contain document links to each of those reports. Document links in custom content pages are dynamic. As long as the Word documents are managed in the system’s File Explorer (under the Documents main menu), when the new version of the file is uploaded each month and set as current, the updated file immediately replaces the old version behind any applicable links located on any custom content page. Therefore, monthly reports can be made available to command immediately upon uploading the new version to the File Explorer via the Executive Summary page. In this way, command personnel do not have to waste their time searching for documents or important compliance information elsewhere in the system. The EMS Tracker is another valuable location of summary data for supervisors and command personnel.

Shared Pages:

The Shared Pages is a place where managers can communicate information and documents with anyone that has access to their organization. Any custom content page placed within this submenu is viewable by all users at your assigned organization and child organizations, unless a child Organization Administrator has overridden the specific page at their organization. If you have permissions to allow adding Custom Content Pages, you can access them at Admin > Organizational Settings > Custom Content.

Manager Pages:

The Manager Pages submenu is only seen by users with “Program and Media Manager” permissions or higher. This is where managers can place custom content pages to share information with other managers within their organization and child organizations. The Navy Managers Page function link is controlled by Navy and viewed by managers across all Navy organizations. Information or documents you want to share with managers outside of your installation should be forwarded to the Navy EMSWeb Administrator.

EMS Data:

This submenu defaults to My Practices function link where you can access your installation’s practices (e.g., fuel storage) and related data. The Significant Aspects function link lists your installation’s significant aspects (if the Organization Administrator has made them available). These data are at the heart of an EMS and contribute to the proactive management of all environmental programs.

ISO 14001:

This submenu includes a set of specific custom content pages used to assist EMS Auditors find specific information and documents required by the ISO 14001:2004 standard during an EMS audit. Each page reflects an EMS element and can be overridden by the Organization Administrator so that organization specific links, documents and comments can be entered. It is a convenient place to place a lot of information that an EMS Auditor would find useful during the audit.

START HERE:

This custom content page will help you locate common functions throughout the system and is a good place to start if you are brand new to EMSWeb. The START HERE custom content page is described more in depth HERE.