Description

Locations are EMS data used to perform core EMS functions (like Practices). A Location can be a Building or an Area. A Building is a physical structure that is located at a fixed place. Most Locations are typically Buildings. A Location is an Area if it is not a physical structure and covers an area. Area examples include golf courses, runways, wetlands, etc.

A Practice is a process, action, or function with environmental aspects that can have an impact on environmental resources. Practices may impact other resources as well. Practices include the unit processes used to complete mission functions (e.g., degreasing of parts, oil and lubricant changes, battery recharging, refrigerant capture and replacement to support vehicle maintenance, etc.) and their associated physical controls (e.g., berms, oil/water separators, or alarms). A practice often includes multiple processes, personnel, equipment, and materials.

An Aspect is a characteristic of a practice that can cause, in normal operation or upset mode, an impact to an environmental or other resource. Each practice may have several aspects. Typical aspects of practices operated on Navy installations include: spill/release, air release, hazardous material use, hazardous waste generation, solid waste generation, medical waste generation, noise, electricity use, fuel use, and physical presence (in environmentally sensitive locations).

To Create a Location

1. Locations containing practices with significant aspects need to first be created before their practices and aspects are created. Go to EMS > EMS Data > Locations to view the Locations grid.
2. Click on New Location to access the Location form.
3. Complete all required fields. If you need help understanding the field requirements, click on Help with this page on the utility pane.
4. Click on Save Location to access its profile page.
5. Once in the location profile page, you can add documents or existing equipment and practices (found in other locations) via the applicable links in the profile icon. Also, any completed checklists related to this location will be accessible in the location’s profile page.

To Create a Practice

1. Practices are processes occurring within a specific location that can be associated with specific environmental aspects. Practices need to be created first before creating their associated aspects. Go to EMS > EMS Data > Practices to view the Practices grid.
2. Click on New Practice to access the Practice form.
3. Complete all the required fields. If you need help understanding the field requirements, click on Help with this page on the utility pane.
4. Click on Save Practice to access its profile page.
5. Once in the practice profile page, you can add documents or existing equipment and aspects (associated with other practices) via the applicable links in the profile icon. You can also associate other locations and permit information. Any completed checklists that were related to this practice will be accessible in the practice’s profile page.

To Create and Score an Aspect

1. An aspect cannot be created unless its practice already exists at your organization. Go to EMS > EMS Data > Aspects to view the Aspects grid.
2. Click on New Aspect to access the Aspect form.
3. Complete all the required fields. If you need help understanding the field requirements, click on Help with this page on the utility pane. The aspect can be labeled as significant at this stage even before the scoring is complete.
4. Click on Save Aspect to access its profile page.
5. Once in the aspect profile page, you can add documents or continue with scoring the aspect.
6. To score the aspect, click on Significance Worksheet located in the aspect profile icon. The significant worksheet rating categories are controlled by your Organization Administrator. Select the most applicable ratings using the available dropdown menus. If you wish to increase their score, enter a whole number in the multiplier field for each category of interest.
7. When finished, click Calculate next to the Total score field. If you wish to increase the total score, enter a whole number above the total score and click on Calculate again.
8. Toggle the significance label on or off and, when finished, click on Save Worksheet to return to the aspect profile page.