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EMS Tools Forms

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Description

The function links contained within the EMS Tools submenu are specialized pages created at the Navy level using an administrative feature that creates forms for capturing data of interest. ISO 14001:2004 has requirements associated with communication logs, EMS audits, emergency response and training.

Communication Log can be used to record any type of internal or external communication that requires documentation. Data about previous audits (before using EMSWeb) can be recorded and stored under EMS Audit/Review. Emergency Response provides a place where you can record details on how an emergency response was implemented. Training provides a place to record when and where a training course was given and to attach a student roster to each training record.

The form type will vary depending on the selected function link (Communication Log, EMS Audit/Review, Emergency Response, or Training). These forms are used to Add a new item or Edit the properties of an already existing item.

Definitions for the Add / Edit Communication Log Item Properties Form

  1. Type: Type of Communication (email, fax, letter, NOV, office visit, phone call, or other)
  2. Subject: Subject of the Communication
  3. Date: Date that the Communication occurred
  4. (Contact From) Name: Name of the person that sent the Communication
  5. (Contact From) Phone: Phone number of person that sent the Communication
  6. (Contact From) Email: Email address of person that sent the Communication
  7. (Contact From) Organization: Name of the Organization of the person that sent the communication
  8. (Contact From) POC Name: Name of the point of contact (POC) from where the communication was sent
  9. (Contact From) POC Phone: Phone number of the POC from where the communication was sent
  10. (Contact From) POC Email: Email address of the POC from where the communication was sent
  11. (Contact To) Name: Name of the person to whom the Communication was sent
  12. (Contact To) Phone: Phone number of person to whom the Communication was sent
  13. (Contact To) Email: Email address of person to whom the Communication was sent
  14. (Contact To) Organization: Name of the Organization of the person that received the communication
  15. (Contact To) POC Name: Name of the POC where the communication was received
  16. (Contact To) POC Phone: Phone number of the POC where the communication was received
  17. (Contact To) POC Email: Email address of the POC where the communication was received
  18. Upload Attachment 1: This is where the User can upload a related document.
  19. Upload Attachment 2: This is where the User can upload a second related document.
  20. Notes: Notes containing any other relevant information

Definitions for the Add / Edit EMS Audit/Review Item Properties Form

  1. Title: Name/Title of the EMS Audit/Review
  2. Type: Type of EMS (Fully Implemented EMS or pre EMS) in place at the facility at the time EMS Audit/Review
  3. Review Date: Date the EMS Audit/Review occurred
  4. POC Name: Name of the installation point of contact (POC) that is overseeing the Audit/Review. (Note: The attachment should carry the Audit/Review-related POC information.)
  5. POC Phone: Phone number of the installation POC that is overseeing the Audit/Review
  6. POC Email: Email address of the installation POC that is overseeing the Audit/Review
  7. Comments: any comments regarding the EMS Audit/Review
  8. Attachment: This is where the User can upload an electronic version of the EMS/Audit Review or a related document.

Definitions for the Add / Edit Emergency Response Item Properties Form

  1. Title: Name/Title of the Emergency Response
  2. Type: Type of event requiring the Emergency Response (accident, collision, drill, electrical or gas power failure, explosion, fire, human error, incident, natural disaster, spill, structural failure, or other)
  3. Location: Location of the Emergency Response
  4. Event Date: date the Emergency Response occurred
  5. POC Name: Name of the point of contact (POC)
  6. POC Phone: Phone number of the POC
  7. POC Email: Email address of the POC
  8. Notes: Notes describing the event and Emergency Response
  9. Attachment: This is where the User can upload a related document.

Definitions for the Add / Edit Training Item Properties Form

  1. Title: Name/Title of the Training
  2. Location: Location of the Training
  3. Date: Date the Training occurred
  4. Instructor Name: Name of the Instructor
  5. Instructor Phone: Phone number of the Instructor
  6. Instructor Email: Email address of the Instructor
  7. Notes: any relevant notes (e.g., attendees, training material, additional instructors)
  8. Attachment: This is where the User can upload a related document (e.g., roster; training material; certificate of completion).